Job
Exhibitions and Administrative Assistant
This is an exciting opportunity to join the team at Ilminster Arts Centre as an Exhibitions and Administrative Assistant.
Permanent, Part-time
18 hours split across 3 days per week, normally including one Saturday per month.
Based at Ilminster Arts Centre, East Street, Ilminster TA19 0AN
Annual leave: 16.8 days, plus bank holidays when applicable.
Closing date: Thursday 5 December 2024 17.00pm
About Us:
Ilminster Arts Centre was established in 1995 and will celebrate its 30th anniversary in 2025. It is a registered charity devoted to bringing arts to the community and supporting artists and performers.
About the role:
This role will play a crucial role in supporting the smooth operation of the Centre by coordinating the delivery of the exhibitions program, providing office cover, handling various administrative tasks and providing assistance to staff, artists, volunteers and visitors.
You will also provide support to the team in the daily running of the centre including acting as a duty manager on a minimum of one Saturday per month.
You will need excellent administrative and organisational skills, with the ability to prioritise and multi-task to meet deadlines. We require someone who has strong I.T. skills and the ability to work with a wide range of people.
This role has the potential to grow into a position that takes the lead on planning future exhibitions.
Further details can be found below.
Key Responsibilities:
• Daily Operations: Assisting with routine activities including, but not limited to, supporting volunteers, assisting with sales transactions, processing payments and acting as duty manager a minimum of one Saturday per month to include being a key holder.
• Administration: Providing wide – ranging support such as responding to emails, taking phone calls, preparing documents and drafting correspondence.
• Exhibition Support: Assisting the Arts Centre Manager with the exhibitions program and coordinating the delivery of exhibitions, including liaising with artists, supporting exhibition volunteers in their tasks, taking deliveries of artworks, preparing exhibition materials, and assisting with installation and deinstallation as required.
• Promoting our services including website administration and social media management.
Other Tasks:
• Undertaking any other duties that may be reasonably required by the Art Centre Manager or Trustees.
• Ensuring that the values of Ilminster Arts Centre are upheld and promoted at all times.
Person Specification:
Education/Training:
• To A Level or equivalent
• GCSE Mathematics and English Language
Experience:
• Working in a team-based office environment
• Promotional activity including social media management
• Administration experience
Skills/abilities:
Essential:
• Excellent I.T Skills: competence in Microsoft365 and cloud based storage
• Excellent organisational skills with the ability to manage time and prioritise workload
• Ability to be proactive and work on your own initiative
• Collaborative, team player
• Passionate and knowledgeable about art
Desirable:
• Working in or with an arts, charity or voluntary organisation
• Experience of collaborating with artists
• Experience of working with volunteers
For further information or to apply please email: bryony.tidball@ilminsterarts.org.uk with your C.V and a covering letter.
You will need to be available to attend an interview on either the afternoon of Monday 16th December or the afternoon of Tuesday 17th December.
18 hours split across 3 days per week, normally including one Saturday per month.
Based at Ilminster Arts Centre, East Street, Ilminster TA19 0AN
Annual leave: 16.8 days, plus bank holidays when applicable.
Closing date: Thursday 5 December 2024 17.00pm
About Us:
Ilminster Arts Centre was established in 1995 and will celebrate its 30th anniversary in 2025. It is a registered charity devoted to bringing arts to the community and supporting artists and performers.
About the role:
This role will play a crucial role in supporting the smooth operation of the Centre by coordinating the delivery of the exhibitions program, providing office cover, handling various administrative tasks and providing assistance to staff, artists, volunteers and visitors.
You will also provide support to the team in the daily running of the centre including acting as a duty manager on a minimum of one Saturday per month.
You will need excellent administrative and organisational skills, with the ability to prioritise and multi-task to meet deadlines. We require someone who has strong I.T. skills and the ability to work with a wide range of people.
This role has the potential to grow into a position that takes the lead on planning future exhibitions.
Further details can be found below.
Key Responsibilities:
• Daily Operations: Assisting with routine activities including, but not limited to, supporting volunteers, assisting with sales transactions, processing payments and acting as duty manager a minimum of one Saturday per month to include being a key holder.
• Administration: Providing wide – ranging support such as responding to emails, taking phone calls, preparing documents and drafting correspondence.
• Exhibition Support: Assisting the Arts Centre Manager with the exhibitions program and coordinating the delivery of exhibitions, including liaising with artists, supporting exhibition volunteers in their tasks, taking deliveries of artworks, preparing exhibition materials, and assisting with installation and deinstallation as required.
• Promoting our services including website administration and social media management.
Other Tasks:
• Undertaking any other duties that may be reasonably required by the Art Centre Manager or Trustees.
• Ensuring that the values of Ilminster Arts Centre are upheld and promoted at all times.
Person Specification:
Education/Training:
• To A Level or equivalent
• GCSE Mathematics and English Language
Experience:
• Working in a team-based office environment
• Promotional activity including social media management
• Administration experience
Skills/abilities:
Essential:
• Excellent I.T Skills: competence in Microsoft365 and cloud based storage
• Excellent organisational skills with the ability to manage time and prioritise workload
• Ability to be proactive and work on your own initiative
• Collaborative, team player
• Passionate and knowledgeable about art
Desirable:
• Working in or with an arts, charity or voluntary organisation
• Experience of collaborating with artists
• Experience of working with volunteers
For further information or to apply please email: bryony.tidball@ilminsterarts.org.uk with your C.V and a covering letter.
You will need to be available to attend an interview on either the afternoon of Monday 16th December or the afternoon of Tuesday 17th December.
