Finance Officer

We’re look­ing for a Finance Offi­cer to sup­port Art­space Life­space to grow and con­tin­ue pro­vid­ing spaces for peo­ple to be creative.

00:00 30/08/22
Scale 5 NCP 12 £22,571 (FTE)
Contact Name
Kathryn Chiswell-Jones
Salary: Scale 5 NCP 12 £22,571 (FTE)
Hours of work: 18 hours per week
Place of work: The Island, Nelson Street, Bristol. BS1 2BE
Application deadline: Tuesday 30th August
Interviews: First Interview: Week of the 12th September, date TBC, in Bristol. Second interviews will be held over zoom.
Start Date: 31st October 2022 (includes a 1-2 week handover period)

Essential experience:
Working with Payroll systems, Quickbooks online, Google Drive, One drive and Internet Banking.
Administering the accounting software for the charity and its trading subsidiary, check, process and record all transactions, raise and administer invoices; code items to agreed customer/sales lines using Quickbooks accounting software.
Weekly Credit control.
Raising invoices for all areas of the business and paying all the suppliers in a timely manner.
Preparing aged debtors reports and liaising with relevant venue coordinator / manager to ensure that debts are recovered.
Liaising with the energy broker, electricity company and calculating utilities recharges.
Monthly bank reconciliation on Quickbooks and ensuring all accounts balance.
Maintaining the budget to actuals cash flow template from the reconciled records in Quickbooks
Assist the Company Manager & Treasurer in the preparation, monitoring, evaluation and analysis of a range of financial information including annual and project budgets, annual accounts information, monthly monitoring information and ad hoc financial information
Maintaining a petty cash if required and any associated banking.
Maintaining a filing system so that all the documents required for our accountants
Responsible for ensuring all paper and electronic finance records are managed and stored safely at all times.
Liaising with our banks and our accountants for year end.
Other ad-hoc office duties including answering the phone and other admin support.
Working with the Company Manager & Treasurer to review our Financial systems annually and ensure that ArtspaceLifespace financial policies and procedures are adhered to and fit for purpose.