Brief to develop resources for students with SEN&D at The Box

Image Credit: The Box, Plymouth


Deadline Monday 17 December 2018

Fee £3750 (including purchase of resources)
Interview Date tbc

Brief to develop resources for on-site schools sessions for students with special education needs and disabilities




The Box, Plymouth is a major scheme in the heart of the city, a symbol for the city’s current regeneration and a museum for the future. The Box will open as the flagship building for the Mayflower 400 commemorations in April 2020. It will be a museum for the 21st century with extraordinary gallery displays, high profile artists and art exhibitions, as well as exciting events and performances that take visitors on a journey from pre-history to the present and beyond.


Situated between the University of Plymouth and the Plymouth College of Art, The Box will form the heart of a developing cultural hub. It will include: an archive for Plymouth and the southwest, preserving the heritage of the city and region for future generations; a museum with stories of Plymouth and how we reached out to the world and brought the world back to Plymouth; a location for contemporary art, artist commissions and major touring shows; a new study centre located between two educational establishments; in essence, a cultural centre the city can be proud of. Community, learning and participation is at the heart of the project and public engagement has been central to the development of the plans to date.


Once open, The Box’s programme of activities will include a formal learning service for schools, which will comprise three elements:


  1. An on-site service of facilitated and self-led sessions for EYFS-KS5, HE/FE and for schools that support students with special educational needs and disabilities (SEN&D)


  1. A ‘loan box’ service to support teaching in the classroom


  1. Innovative online resources to support the on and off-site use of The Box’s collection by teachers and students


Both the on-site service of facilitated sessions and the loan box service will be charged for.


Scope of work


The scope of work for this brief is to develop resources for a facilitated on-site learning session for students with SEN&D including those with PMLD, which will be delivered as part of The Box’s schools service from April 2020. The Box’s Learning and Engagement team are seeking a freelance artist or freelance museum and gallery learning professional with previous experience of similar work to develop these resources. We are inviting freelancers and artists to express an interest in this work. After receiving and reviewing expressions of interest, we will send out a request for quote from the successful candidate, along with further details of the session format and content.


The session and resources:

The resources produced in response to this brief will be used in an on-site facilitated learning session for students with SEN&D, to enable these students to engage with The Box’s galleries and displays. The resources will prompt and encourage response and participation from the students.


The session is envisioned as comprising a set of modular elements that can be pieced together to meet the needs and curriculum interests of a visiting school. Each ‘module’ will have an associated resource or set of resources, that supports students to access and explore the exhibits in The Box. We envision 5-10 resources or sets of resources being created – some of which will support discovery of specific exhibits, displays, objects or artworks, and some of which will support more general enquiry and response which can be applied across the galleries of The Box.


The session will:

  • Be gallery-based
  • Be a maximum of 1 hour long
  • Be modular – comprising self-contained elements that can be pieced together in a structure that is most suitable to the visiting group
  • Support generalised curriculum topics including: ‘Adventure/Exploration’, ‘Around the World’ ‘The environment’
  • Include generalised skills including: being in a public building, navigation, how to find out more
  • Be delivered to one class at a time, of up to 10 students
  • Be delivered to students of all ages, from KS1-KS5


The resources created should:

  • Be accessible to and engage mixed ability groups: for example students who are verbal and non-verbal, with mixed hearing, vision and physical abilities. They should also be accessible to students with PMLD.
  • Help students to access, interpret, explore and question exhibits in designated galleries
  • Inspire awe and wonder
  • Include storytelling elements
  • Be both self-contained and able to link to other resources in a session structure
  • Develop core museum and gallery visitor skills such as: identifying similarities and differences, object based learning, visual thinking strategies, etc.
  • Prompt and encourage response and participation (i.e. not require passive reception by the students)


In addition, all resources that are developed should reflect the narrative within relevant galleries of The Box, as well as existing resources created by The Box’s learning team.


All resources should embed creative learning, reflect the MLA’s Generic Learning Outcomes, as well as the Arts Council’s Quality Principles. Sessions should be accessible to students with a variety of learning styles, and include a range of learning formats, such as group, partner and individual work. Sessions must support and enhance curriculum learning.


Expected Output


  • 5-10 resources that will be used to complement a facilitated on- site session for students with SEN&D
  • Where appropriate – suggestions of how the resources could be used by a facilitator in an on-site session


Fee, budget and timeline


The fee and budget to develop each session is:

  • £1,250 fee for development time for the resource (6.5 days @ £200 per day)
  • Up to £2,500 budget for resource


The timeline for development of the resources is:


January 2019

  • Introduction meeting in person of via Skype with the

Learning Development Officer (Schools), and representative

from Mill Ford School, Plymouth                                                       0.5 days

January 2019 – March 2019

  • Initial ideas and resource development                                             2 days

April 2019

  • Review of ideas meeting                                                                               

(note: the Review meeting can take place before April if initial

session development is completed before this date)                         0.5 days

  • Develop resource ready for pilot/development session with

Mill Ford School, as part of their KS2 ‘Adventure’ curriculum 1 day

May – July 2019

  • Pilot/development session with Mill Ford School                             0.5 days
  • Pilot/development session with Cann Bridge School                                    0.5 days
  • Refine and finalise resource                                                               1.5 day



Total: 6.5 days


Supporting documents available


To support development of the resource, the following resources will be provided to the successful candidate:

  • Object and gallery list: detailing potential galleries and exhibits to be included into the resource modules (note: these will be refined in collaboration with the successful candidate)
  • Museum and gallery skills: detailing potential museum and gallery skills to be included into the resource modules (note: these will be refined in collaboration with the successful candidate)
  • Gallery script: detailing panel text for relevant galleries
  • Learning collection object list: detailing handling objects in the learning collection that can be used to support the resources created


How to apply


To express an interest in undertaking this work, please email a covering letter (max. 1 side of A4) detailing your previous experience of developing resources or activities for students with special educational needs and disabilities, as well as your experience of developing these resources for a museum or gallery setting if you have that experience. Please also send your recent CV, including two referees. After receiving all applications, we will issue a formal request for a quote to the successful candidate.


Expressions of interest should be sent to by 5pm on Monday 17th December.

We will respond to all applications by Friday 21st December.



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